WordEmbed Installation

To install WordEmbed you need to copy the WordEmbedDistrib.dot file into the Word Startup directory and restart Word

For some people, those will be all the instructions necessary. Others will need more help. The less you know, the more you need to read below.

Copying the file

Do not double-click on the WordEmbedDistrib.dot or open it in Word (and then save it), as this will corrupt the file. If you do this, download it afresh and start again.

Restarting Word

Word is sometimes used in the background by other applications, such as Outlook, so often it is still running even though there is no Word window open nor Word button showing in the taskbar. It needs to be closed down completely and restarted, as it only checks the Startup directory when it starts. If in doubt, reboot the machine, which guarantees that Word does restart.

Finding the Word/Startup directory

Typically, the directory is:

  • Word 2000, 2002 (XP), 2003, 2007, and 2010 under Windows 2000 or XP:
    C:\Documents and Settings\::username::\Application Data\Microsoft\Word\Startup
  • Word 2000, 2002 (XP), 2003, 2007, and 2010, 2013 under Windows Vista, Windows 7 & 8:

where (::username:: is the user name of the currently logged-in user)

Caution: Do not confuse this directory with the OFFICE Startup directory – putting the file there will appear to work, but will then cause security messages about “untrusted macros”.

You may need to turn on “show hidden files”

  1. Open Folder Options by clicking the Start button. clicking Control Panel, clicking Appearance and Personalisation, and then clicking Folder Options.
  2. Click the View tab.
  3. Under Advanced settings, click Show hidden files, folders, and drives, and then click OK.

Try copying the file to the typical location and restart Word
If that doesn’t work, it is possible that the location of the Startup directory has been changed on your setup. The current location can be found in the Options window of Word:
Word 2003 and earlier: Open the Tools menu and click Options. Under the ‘File Locations’ tab you will find the Startup directory.

  • Word 2007 or later:
    Click Office Button > Word Options > Advanced (in Word 2007) or Click File > Options > Advanced (in Word 2010)
  • Click File Locations to bring up the File Locations dialog. In the File Types list, choose Startup.
  •  Click the Modify button (even though you won’t be modifying anything.) to display the Modify Location dialog box. Select and copy the path name for the Startup folder in the Look In drop down list at the top of the dialogue
  • Open File explorer (Windows Key + E) [Windows Key is the one between Ctrl and Alt], paste the path name for the Startup folder in the address bar at the top of the dialogue box and press Enter button to open the Startup location. This directory is where the file needs to be placed. Drag and drop it in, or cut and paste it into this window.


The .dot file needs to be in the Word Startup directory (not Office Startup).

The Word Startup directory is defined in the Files> Options> Advanced>{scroll to bottom} File Locations

This location is trusted because it is defined:
Trust Center> Trust Center Settings> Trusted Locations, where you can change whether subfolders are trusted too.

Assuming that the file is in the right place, then the Add-Ins tab appears next to the View Tab (in Word2010), and the WordEmbed buttons appear on that tab.

If Word has any problem whatsoever during startup, such as a power failure or someone clicking on the X in the top right corner while starting, it will assume that the fault must lie with something other than Word, so it must be the WordEmbed Addin, and it will disable it.

You can see if this has happened and re-enable it:

File> Options> Addins> allows you to enable/disable Addins

One thing which does sometimes happen is the connection to the Alt-Shift-\ key is broken.
View> Macros> , if WordEmbed is installed, will show a macro called “copylocator”. This is the macro run when you press Ctrl-Shift-\ and should be assigned to that key. Some files from clients have something else assigned there, or it is not connected for some other reason. There are instructions in the WordEmbed manual to reassign it, or assign it to some other key combination if more convenient.

If you are using software in a university environment or corporate environment then I would expect that there may be access problems/restrictions to the Startup area.